Xact Group Ltd respects your personal information and undertakes to comply with all applicable data protection legislation currently in force.
We may use personal information provided by you either with your consent or on the basis of the following:
- Contract: the processing is necessary for a contract we have with you
- Legitimate interests: the processing is necessary for both parties legitimate interests to be able to provide a high level of service to you
Except as provided under these terms, the company will not disclose your personal information without your permission unless such disclosure is required by law or other court order.
You are entitled to request a copy of the information which the company holds about you. If you become aware that the personal information the company holds about you is inaccurate, you may request that we amend it. Any requests in this respect or any other correspondence relating to this notice should be directed to our Data Protection Officer.
Where processing is based upon consent, you have the right to withdraw consent at any time which will not affect the lawfulness of processing based on consent before its withdrawal.
The company’s Data Protection Officer is Crawford Graham, IT Manager who will monitor GDPR compliance within the organisation and advise the organisation of their obligations. If you have any concerns or need further information then please contact the Data Protection Officer.
How information about you will be used
The company collects the following information about you and any authorised user able to use our service:
- Email address
- Phone number
This information is used by us to provide you with service you have with us, including web services.
This information is only used by our staff and is not shared with any third party. We retain this information for the duration of our contract with you and for six years thereafter.
The Supervisory authority in the UK & NI is the ICO. Where you have a complaint regarding the handling of your data which you do not think can be handled internally, then you have the right to make a complaint to the ICO.
If you wish to make a Subject Access Request to retrieve the data we hold about you, please write to:
Data Protection Officer
Xact Group Ltd
258 Main Street
If you do make a Subject Access request, we will provide you with:
- a description of the data we hold about you;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.